Virtual Poster presenter guidelines

This page provides helpful information to assist Virtual Poster presenters in preparing for their participation in the 49th World Hospital Congress. We recommend bookmarking this page for future reference.

Key information at a glance

The following provides a summary of the key information and timelines. Presenters are still required to review the full guidelines for complete details.

  • Poster format: Digital poster (PDF, 1080 × 1920 resolution)
  • Video presentation: Optional pre-recorded video (maximum 5 minutes, .MP4)
  • Language: English (poster), video may be in native language with English subtitles
  • Register by 31 August 2026
  • Submit poster PDF by 18 September
  • Submit pre-recorded video by 2 October
  • Posters will be displayed on digital screens, mobile app, and website
  • Attendees may view and send questions via the mobile app

Registration

Please ensure that you register here by 31 August 2026 by clicking “Register now” and creating your account. Under “Registration category”, kindly select Yes to apply a discount code and enter IHF26VPP.

Poster format and contents

Since you are not able to join us in Seoul, you have the opportunity to present your poster virtually. All virtual posters will be displayed on digital screens at the Congress, published on the WHC mobile app during the Congress, and on the Congress website after the event.

Please send a digital copy of your poster in 1080 × 1920 resolution and in PDF format to selena.campaner@ihf-fih.org by 18 September 2026. It is important that this is submitted by the deadline to ensure that your poster is considered for the Best Poster Awards. Any submissions after this date will not be considered.

File size: All posters should not exceed 10MB.

Language: All posters must be in English.

Multiple abstracts: If you have multiple accepted abstracts, please note the following:

  • An author may only present one virtual poster.
  • Additional accepted abstracts must be presented by other listed co-authors.

Contents

Your poster should align with the content of your abstract and focus on the most important information for clarity and impact.

Please ensure that:

  • The central idea of your poster is immediately clear.
  • Text is concise and easy to read, with detailed explanations reserved for discussions.
  • Language is accessible, avoiding jargon or clearly explaining technical terms when necessary.

Your poster should include:

  • Title
  • Track
  • Authors (Only the presenting author will appear in the programme; co-authors should be acknowledged on the poster)
  • Main content
  • QR code linking to your organization’s website or public contact information (if available)

Please note that advertisements are prohibited, although references to sponsorship are allowed.

Format

Size and layout orientation: The poster should be designed in 1080 × 1920 resolution. As it will be displayed vertically both at the venue and on the WHC mobile app, the design must follow a portrait layout, ensuring that the height is greater than the width.

Font: Text should be readable from approximately 1.5 meters. Please use sans-serif fonts such as Helvetica and avoid mixing type styles. Use upper- and lower-case text for readability, and left-align text for easier reading.

We recommend:

  • Title: 80–100 pt
  • Heading: 48–60 pt
  • Body text: 26–32 pt with single or 1.15 spacing

Design recommendations

Use visuals thoughtfully to support your message, as graphics can help make your poster more engaging and easier to understand.

We recommend:

  • Using clear, high-quality graphics such as photos, charts, diagrams, and tables to present data or key messages.
  • Choosing colours purposefully to highlight, differentiate, or draw attention to important content.
  • Keeping the background light (e.g. white or light grey) with dark text (e.g. black or navy blue) for maximum readability.
  • Avoiding large blocks of bright or saturated colours, as they can be distracting and reduce clarity.
  • Limiting your colour palette to 2–3 main colours to maintain a clean and professional appearance, and using bold colours sparingly and consistently.

Poster review

If you have not presented a poster before, the Scientific Committee can review draft posters ahead of the Congress.

To take advantage of this opportunity:

  • Please send a draft of your poster in PDF format to selena.campaner@ihf-fih.org no later than 21 August 2026.
  • We will then request feedback from the Scientific Committee.

Virtual presentation

We encourage virtual poster presenters to pre-record their presentations, which will be available alongside their digital posters on the WHC mobile app. Attendees can send questions via the app, and we encourage you to create a profile for easier communication and engagement.

Time allotted for video recordings: Maximum of 5 minutes. Please ensure your recording does not go over time.

Video file type: .MP4

Video file size: Must not exceed 10MB

Language: Video recordings can be in English or the author’s native language. However, if recorded in a native language, the video must be edited to include English subtitles.

Submit the pre-recorded video by 2 October 2026 via email to selena.campaner@ihf-fih.org. We advise you to use a free transfer file-sharing system such as WeTransfer to share large documents.

Best Poster Awards

A special jury composed of members of the Scientific Committee will evaluate the posters. Winners will be announced and awarded during the Poster presentations and tour on 20 October 2026.

Congress promotion

  • Social media: We encourage you to promote your involvement in the Congress on social media platforms, your website, blog, or other communication channels. Please use the hashtag #IHFSeoul.
  • Marketing materials: Download available marketing materials here.
  • Connect with us:

Contact us

For any questions, please contact selena.campaner@ihf-fih.org