This page provides helpful information to assist Printed Poster presenters in preparing for their participation in the 49th World Hospital Congress. We recommend bookmarking this page for future reference.
Key information at a glance
The following provides a summary of the key information and timelines. Presenters are still required to review the full guidelines for complete details.
Registration
Please ensure that you register here by 31 August 2026 by clicking “Register now” and creating your account. Under “Registration category”, kindly select Yes to apply the discount code you received via email.
As a printed poster presenter, you will have a dedicated board in the Poster Zone where you can display your poster for the entire duration of the Congress days (19–22 October). It is your responsibility to print, pay for, bring, and display your poster at the Congress.
Language: All posters must be in English.
Multiple abstracts: If you have multiple accepted abstracts, please note the following:
Contents
Your poster should align with the content of your abstract and focus on the most important information for clarity and impact.
Please ensure that:
Your poster should include:
Please note that advertisements are prohibited, although references to sponsorship are allowed.
Format
Size and layout orientation: The poster must be designed in portrait A0 size (841 mm width × 1189 mm height). As it will be displayed vertically at the venue and on the WHC mobile app, the design must follow a portrait layout, ensuring that the height is greater than the width.
Font: Text should be readable from approximately 1.5 meters. Please use sans-serif fonts such as Helvetica and avoid mixing type styles. Use upper- and lower-case text for readability, and left-align text for easier reading.
We recommend:
Design recommendations
Use visuals thoughtfully to support your message, as graphics can help make your poster more engaging and easier to understand.
We recommend:
All posters will be published on the WHC mobile app during the Congress and on the Congress website after the event.
Please send a digital copy of your poster in 1080 × 1920 resolution and in PDF format to selena.campaner@ihf-fih.org by 18 September 2026. It is important that this is submitted by the deadline to ensure that your poster is considered for the Best Poster Awards. Any submissions after this date will not be considered.
The file size must not exceed 10MB.
Poster material: We recommend a poster paper thickness of 140 GSM.
Printing: All poster presenters are responsible for producing and bringing their posters to the Congress.
For the convenience of international presenters, a local printing service will be available in Seoul. If you wish to use this service, please follow the instructions below.
Printing Fees
File Requirements
Printing Order Deadline: 30 September 2026, 23:59 KST / 15:59 CEST
Transportation and storage: It is recommended that posters are transported in a clearly labelled cylindrical poster container. Presenters are responsible for storing the container while the poster is being displayed.
Location and display: Posters will be displayed at the Poster Zone in the Exhibition Hall, on the 1st floor of COEX Magok Convention Center. The number of your poster board will be shared closer to the event date. Please ensure that your poster is displayed on the correct board; otherwise, it may be removed.
Schedule for putting posters up: 19 October at 17:00–19:30 or 20 October at 08:00–08:30
Schedule for taking posters down: 22 October at 13:00–14:30. Any posters left after this time will be removed and disposed of.
Display duration: Posters will be displayed throughout the Congress. A PDF copy will also remain available on the WHC mobile app for up to 3 months after the event and then will be uploaded to the WHC website.
If you have not presented a poster before, the Scientific Committee can review draft posters ahead of the Congress.
To take advantage of this opportunity:
Presentations are scheduled on 20 October from 17:15–18:45. You are required to be present at your poster during this time and be prepared to present and answer questions from attendees.
The Poster presentations and tour provide an excellent opportunity to present your work and network with fellow delegates. Winners of the Best Poster Awards will also be announced before the poster tour.
You are also encouraged to be at your poster during networking breaks, where possible, as this is when delegates are most likely to visit the Poster Zone.
To help ensure that all posters receive good visibility throughout the Congress, selected tracks will be highlighted during the networking coffee breaks. The featured track schedule has been arranged based on the number of posters in each track to provide balanced exposure across all presentations.
If your poster belongs to one of the featured tracks below, we strongly encourage you to be at your poster during the corresponding break.
| Date | Break | Featured track |
| 20 October | Morning coffee break (10:30 – 11:00) | Track 5 |
| Afternoon coffee break (15:30 – 16:00) | ||
| 21 October | Morning coffee break (10:30 – 11:00) | Track 1 |
| Afternoon coffee break (15:30 – 16:00) | Tracks 2 and 3 | |
| 22 October | Morning coffee break (10:30 – 10:50) | Track 4 |
A special jury composed of members of the Scientific Committee will evaluate the posters. Winners will be announced and awarded during the Poster presentations and tour on 20 October 2026.
For any questions, please contact selena.campaner@ihf-fih.org.
If you are unable to attend or there is a change to the presenting author, we kindly request that you notify us via email as soon as possible.
English
한국어