Poster Guidelines

This page contains information for all Poster presenters to help you prepare for your participation at the 45th IHF World Hospital Congress. We recommend you bookmark this page for future reference.

ITEMS TO SUBMIT OR COMPLETE

  • Poster form: Complete the presenter form by 15 July 2022 
  • Congress registration: Register here by 29 July 2022 to avail of the discounted rate
  • PDF copy of your poster: Submit by 14 October 2022 to [email protected] 
  • Printed poster: Bring to the Congress on 8 November 2022


POSTER FORMAT AND CONTENTS

Size and layout orientation: Portrait A0 (width 841mm x height 1189mm). The layout will need to be in portrait page orientation (vertical orientation where height is longer than the width) as this is the way the digital poster screens will be set up at the venue and displayed on the mobile app. 

Font: Text should be of sufficient size that it can be easily read from a distance of 1.5 meters. Use upper and lower case for general content, as all-capital text is difficult to read. Avoid using mixtures of type/font styles. We suggest to left justify text, as it is easier on the eyes of the reader.

We recommend:

  • Title: 80-100 pt in a clear and solid font such as Arial Black
  • Heading: 48-60 pt in a clear font such as Arial
  • Body text: 26-32pt in a clear font such as Arial with single spacing


Language
: All posters must be in English.

Contents: Your poster must cover the material as cited in the abstract. The text should be concise and easy to read throughout. It should therefore be limited to the most important information only, leaving other details and explanations for your presentation. Your poster should condense your central idea so that the audience can grasp its overall message at first glance and then be able to follow the poster’s text and graphics to understand the idea more fully.

Please include the following details:

    • Title
    • Sub-theme
    • Authors (Only the presenting author will be listed on the programme. Co-authors should be acknowledged on the poster.)
    • Main contents
    • Contact details (Website, email, and/or contact number)

The viewers of your poster may not necessarily work in your specific field—but they may be interested in your topic. We suggest avoiding jargon and acronyms specific to your field but if necessary, then explain the terms.

Graphics: We suggest using graphics (photos, tables, illustrations).

Colors: Use colors sparingly, with effect:

    • Use colors for emphasis, differentiation, and interest
    • Avoid large areas of bright colors—they will detract from your print and pictorial content
    • Choose background and foreground colors that are contrasting and complement each other—for example, black or dark blue on light grey or white (it’s better to keep the background the light color).

Sponsorships or advertisements: Reference to possible sponsorship is possible but no advertisement will be accepted.

POSTER REVIEW

If you have not presented a poster before, or if English is your second language, the Scientific Committee can review draft posters ahead of the Congress. To take advantage of this offer, please contact [email protected] with a draft of your poster no later than 16 September 2022.

DIGITAL POSTER 

All posters will be published on the mobile event app during the Congress and on the Congress website after the event.

Please send a digital copy of your final poster in PDF to [email protected] by 14 October 2022. File size should not exceed 6MB. 

POSTER DISPLAY AND PRESENTATION 

Poster material: We recommend the poster paper thickness of 100-180 GSM.

Printing: All poster presenters must take care of the production of their posters and bring them to the Congress. International presenters may opt to have them printed in Dubai. We recommend Top Exhibition Organizers. Kindly contact Emmanuel Bacasmas  at [email protected] for more information. 

Transportation and storage: It is recommended that posters are transported in a clearly labeled cylindrical poster container. Presenters are responsible for the storage of the container while the poster is being displayed.

Location and displaying on your poster board: The number of your poster will be sent to you closer to the event date. Please ensure that your poster is displayed on the correct poster board. Please bring double sided tapes to affix your poster to the display board.

Schedule of putting posters up: 8 November 2022 at 12:00-17:00.

Schedule of taking posters down: 11 November 2022 at 13:00. Any posters left at the exhibition area after 14:00 will be taken down and will not be stored.

Display time: Posters will be displayed during the whole duration of the Congress. Poster presentations will be on 8 November, 17:30-19:00. A PDF copy of the poster will also be available on the mobile app

Poster Presentation: Presentations will happen during the Welcome Reception on 8 November at 17:30-19:00. Please prepare a short talk and be at your poster during this time. Also be prepared to answer questions from the attendees and Best Poster judges.

Best Poster Awards: A special jury will be reviewing the posters and the Best Posters will be awarded during the Closing Ceremony.

ON ARRIVAL 

Once you arrive at the Congress venue, please proceed to the Registration Desk to collect your name badge and delegate kit. You can proceed to the poster area afterward to put up your poster.

CONGRESS PROMOTION 

We encourage you to promote your involvement in the Congress in social media, your website, blogs and other communication channels. If you will be posting on social media, don’t forget to use the hashtag #IHFDubai. Please see the available graphic and logo for download here. If you have any other promotional requirements, feel free to contact us. Tag and follow us on social media:

Twitter: https://twitter.com/IHF_FIH
LinkedIn: https://www.linkedin.com/company/international-hospital-federation
Facebook: https://www.facebook.com/IHF.FIH

CONTACT US

If you have any questions, please contact:
[email protected]

Early bird rates until 31 August