Plenary Speaker Guidelines

This page contains information for the speakers of the plenary sessions at the 44th IHF World Hospital Congress to help you prepare for your participation. We recommend you bookmark this page for future reference.


Language: Your presentation and PowerPoint slides (if any) must be in English.
Livestream: Since the Congress will be in a hybrid format, all sessions will be live-streamed to virtual participants.


Format: If you will have presentation slides, they must be created using Microsoft PowerPoint. PowerPoint slides are required to be in 16:9 (widescreen) format in order for them to be displayed on the screen properly.

Template: We highly encourage you to use the World Hospital Congress PPT template. You can download it below.

Video files: If you will show a video during your presentation, it must be submitted before the congress so that the AV team can test them before your presentation. Please embed your video in your presentation slides.

External links: Wi-fi will be available in the plenary hall but do let us know by 2 November if you will be opening an external URL or website during your presentation as internet speeds can vary.
Sponsorships or advertisements: Reference to possible sponsorship is possible but advertisements will not be allowed.

Submission: Send your slides and video files (if any) to Patricia Mencias by 2 November. If the file is large, you can send it using WeTransferDropbox, or Google Drive. This is considered a backup copy in case it’s lost or corrupted in transit. If you update your slides afterward, bring the file with you on a USB flash drive and submit it to the tech booth at the Plenary Hall at least a day before your presentation.

Presentations after the event: Presentation slides will be made available online on the IHF website and event platform (in PDF format) after the event.


In the interest of running seamless transitions between presentations, presenters cannot use their own laptops. All slide presentations will be saved to the main computer.

The plenary hall will be set with:

  • Laptop (Windows, not MAC)
  • LCD Projectors and screens in 16:9 ratio
  • Podium with microphone
  • Handheld microphones and lapel microphone
  • Slide clicker with pointer
  • Confidence monitor (to view the slides from the podium)
  • Timer for speaker
  • Lights and sound system

There will be an AV technical team present to assist you. If you have any special technical requirements, please let Patricia Mencias know by 2 November.


Those who can’t participate in person can still present virtually. We will pre-record your presentation but you will still be connected live during the panel discussion and Q&A. Recordings will be done in October and we will contact you to schedule it. Please contact the IHF Secretariat ASAP if in case you originally planned to be in Barcelona but won’t be able to travel.

Click here for the guidelines for virtual presenters.


We highly appreciate it if you can promote your involvement in the Congress in social media, your website, blogs and other communication channels. If you will be posting on social media, don’t forget to use the hashtag #IHFBarcelona. Please see the available graphic and logo for download here. If you have any other promotional requirements, feel free to contact us. Tag and follow us on social media:



Once you arrive at the Congress venue please proceed to the Registration Desk to collect your name badge and delegate kit.

Please be at the plenary hall at least 20 minutes before your session to make sure everything is in order and to be prepared should there be last-minute program changes.


If you have any questions, please contact:
Patricia Mencias
[email protected]