Parallel session speaker guidelines

This page provides helpful information to assist parallel session speakers in preparing for their participation in the 49th World Hospital Congress. We recommend bookmarking this page for future reference.

Item to complete:

Registration: Register here by 1 August 2026. Under “Registration category”, select Yes to apply the discount code you received via email. 

Session format

Presentation format and time allocated: Ensure your presentation adheres to the time and format specifications provided by the IHF Team. It is recommended to rehearse your presentation to ensure it fits within the allocated time.

Language: Presentations and PowerPoint slides must be in English.

Presentation slides

Confirm with the IHF Team if slides are required for your session.

Contents and format:

  • Slides must be created using Microsoft PowerPoint and must be formatted in 16:9 (widescreen) to ensure proper display.
  • While references to sponsorship are allowed, advertisements are prohibited.
  • Please ensure any external links are embedded within your PowerPoint presentation to avoid delays during your session.

Template: We strongly recommend utilizing the World Hospital Congress PowerPoint Template [download here]

Design (recommendations):

  • Use high-contrast colors (e.g., light text on a dark background or vice versa).
  • Keep font size large and legible—minimum 24 pt for body text, larger for headings.
  • Limit slides to a maximum of 7 lines of text to avoid overcrowding.
  • Keep sentences short and clear, ideally 10–20 words per sentence.
  • Use simple, meaningful visuals (e.g., charts, diagrams, icons) to support key points—avoid decorative images with no purpose.
  • Allow plenty of margin space around text and visuals to give a clean, uncluttered look.
  • Apply a consistent and limited colour palette that reflects the event’s visual identity or theme. Avoid using too many colours.
  • Use graphics over text where possible to show trends, comparisons, or processes.
  • Avoid overcrowding slides—include only what supports your key message. Use one idea per slide where possible.
  • Limit the use of animations and transitions. If used, apply them only to emphasize key points, and ensure consistency throughout the presentation.
  • Disable automatic slide transitions. Set all slides to advance “On Mouse Click” to give the presenter full control.

Submission of slides:

  • Onsite submission: Please save your presentation at the Speaker Preview Room at least 2 hours before your session. This will signal to the session chair that you are present at the Congress.
    • Ensure that all presentation slides and related assets (e.g., videos) are saved in a single folder on a USB drive.

    • A member of the technical team will assist in saving your files, and making minor changes, if needed.

  • Advance submission: If you prefer, you may submit your slides in advance via email to karen.cabuyao@ihf-fih.org no later than 16 October. After 16 October, we request that you bring your slides directly to the Speaker Preview Room onsite.

Slide sharing: PDF versions of your slides will be made available via the Congress app. If you prefer not to share your slides, kindly indicate it on the speaker form.

Audio visual setup

For seamless transitions between presentations, speakers are not permitted to use their own laptops. All presentations will be saved to the main computer.

The session room will be set up with:

  • AV setup:
    • Windows laptops (no MACs).
    • LCD projectors/screens in a 16:9 aspect ratio.
    • Lectern with microphone.
    • Handheld microphones.
    • Slide clicker with pointer.
    • Sound system.
  • Technical assistance: An AV technical team will be available for support. Should you have any special technical requirements, please inform karen.cabuyao@ihf-fih.org no later than 18 September.

On arrival

  • Upon arrival at the Congress venue, please proceed to the Registration Desk to collect your registration badge.
  • Once you have your badge, head to the Speaker Preview Room to save your presentation.
  • We kindly ask that you arrive at the session room at least 15 minutes prior to your session to allow time for final checks and any last-minute programme changes.

Congress promotion

  • Social media: We encourage you to promote your involvement in the Congress on social media platforms, your website, blog, or other communication channels. Please use the hashtag #IHFSeoul.
  • Marketing materials: Download available marketing materials here.
  • Connect with us:

Contact us

  • For any questions, please contact karen.cabuyao@ihf-fih.org or the IHF Team member leading your session.
  • If you are unable to attend the Congress, we kindly request that you notify us via email as soon as possible.