Parallel Session Presenter Guidelines

This page contains information for the speakers of the parallel sessions at the 44th IHF World Hospital Congress to help you prepare for your participation. We recommend you bookmark this page for future reference.

SESSION FORMAT

Language: Your presentation and PowerPoint slides (if any) must be in English. No translation services are provided in the parallel sessions.

Livestream: Since the Congress will be in a hybrid format, all sessions will be live-streamed to virtual participants.

AUDIO VISUAL REQUIREMENTS

In the interest of running seamless transitions between presentations, presenters cannot use their own laptops. All slide presentations will be saved to the main computer.

The session room will be set with:

  • Laptop (Windows, not MAC)
  • LCD Projector and screen in 16:9 ratio
  • Podium with microphone
  • Handheld microphones
  • Slide clicker with pointer
  • Confidence monitor (to view the slides from the podium)
  • Timer for speaker
  • Sound system

There will be an AV technical staff present to assist you. If you have any special technical requirements, please let Trish Torres know by 15 October 2021.

PRESENTATION SLIDES

Depending on the format of the session, presenters may use PowerPoint Presentations. Please check with your session facilitator or chair if slides are required.

Format: If you will have presentation slides, they must be created using Microsoft PowerPoint. PowerPoint slides are required to be in 16:9 (widescreen) format in order for them to be displayed on the screen properly.

Template: We highly encourage you to use the World Hospital Congress PPT template. You can download it below.

Video files: If you will be showing a video during your presentation, it must be submitted before the congress so that the AV team can save and test them ahead of time. Please embed your video file in your presentation slides. Send your slides AND the video file to Trish Torres by 25 October 2021. If the files are large, you can send them using WeTransferDropbox, or Google Drive.

External links: Wi-fi will be available in the session rooms however we discourage opening an external URL or website during your presentation as internet speeds can vary and loading time may cause delays.

Sponsorships or advertisements: Reference to possible sponsorship is possible but advertisements will not be allowed.

Submission: Send your slides and video files (if any) to Trish Torres by 25 October 2021. This is considered a backup copy in case it’s lost or corrupted in transit. If you update your slides afterward, bring the file with you on a USB drive and save it in the Speakers Room at least 1 day before your presentation.

Slides after the event: Presentation slides will be made available online on the IHF website (in PDF format) after the event.

CONGRESS PROMOTION

We highly appreciate it if you can promote your involvement in the Congress in social media, your website, blogs and other communication channels. If you will be posting on social media, don’t forget to use the hashtag #IHFBarcelona. Please see the available graphic and logo for download here. If you have any other promotional requirements, feel free to contact us. Tag and follow us on social media:

Twitter: https://twitter.com/IHF_FIH
LinkedIn: https://www.linkedin.com/company/international-hospital-federation
Facebook: https://www.facebook.com/IHF.FIH

ON ARRIVAL

Once you arrive at the Congress venue please proceed to the Registration Desk to collect your name badge and delegate kit and check or save your slides at the Speaker Room (at least 1 day before your presentation).

Please be at your session room at least 15 minutes before your session to make sure everything is in order and to be prepared should there be last-minute program changes.

VIRTUAL PRESENTERS

Those who won’t be able to travel and attend in-person can still present virtually. We are still finalizing the modalities for virtual presenters but will have more information about this by July.

CONTACT US

If you have any questions, please contact:
Trish Torres at trish.torres@ihf-fih.org